Working with Files

Before uploading any kind of file, make sure you have given it a good name.  File names should use only letters, dashes, underscores, and numbers – no special characters, no spaces, and no punctuation.  If you use a logical naming system, it will be easier to find the file again later. In Drupal 7, we are using IMCE for managing files.

To include a link to a PDF or Word document within the text of a page, highlight the text you want to be the link and click the link icon. After the link dialog appears, click the ‘Browse Server’ button. This will bring up another dialog like the one below:


This displays the files that you have previously uploaded into your site. (You can also reach this dialog by going to your account and clicking ‘file browser’.) If you are linking to a file that you’ve uploaded before, you’ll need to scroll and find it. (This is why good file names are so important!) Select the file from the list, and click ‘Insert file’.

To upload a new file, click the ‘Upload’ button in the top left corner, click browse to find the file on your local computer, and click the upload button beneath the file browser. (You may only upload files into the IMCE folder so make sure it is selected.) After uploading a file, the new file should be selected automatically. Click ‘Insert file’.

To replace a file and keep the same file name, find the existing file, select it, and delete it. Then upload the new version with the same name.

If you will be using a file as a menu item or if you want to create a list of files that have associated images and descriptions, do not upload the file using IMCE. Instead, create a new managed file. More information about this content type is included in the Managed File section.